The email management system in onOffice enterprise is perfectly tailored for real estate marketing.
The email management system in onOffice enterprise offers every convenience of an email client: mark, forward, filter, and schedule emails – whether your mailbox is hosted with us or externally via Strato, Google, Office 365, etc.
With templates, placeholders, and automations, you reduce processing time and personalize every contact. Your clients will feel personally attended to – without additional effort.
There are many email clients, but only one that truly enhances your daily workflow.
Organization is key to efficient email handling
The integrated email client documents all email traffic in the digital Agent’s log.
Host mailboxes with onOffice or easily integrate via IMAP or POP3.
Respond to portal enquiries personally with just one click.
Create and send newsletters with our mass mail function or use your own newsletter tools
Discover onOffice enterprise, the real estate software that automates your business.
Outlook, Google Mail, or Thunderbird are great – but they have a flaw: important emails and attachments aren’t clearly linked to the corresponding property. This complicates documentation and proving correspondence in emergencies.
Our email management system provides a full-featured email client with everything you need.
One of its many advantages: correspondence and attachments are automatically documented in the respective contacts and properties.
Seamless integration into the software enables a smooth workflow. These advantages are a significant gain for daily work that an external email client cannot provide.
Customizable templates accelerate your communication.
Macros allow you to embed any field in the software into emails. With macros, you personalize your emails and automatically include information and values from the property.
Emails linked to a property or contact aren’t lost after deletion from the mailbox. They remain stored in the agent’s log, accessible anytime.
Create new customer records from an email with a single click. You can also create appointments and tasks or initiate processes directly from the email.
Our email client is fully integrated into the software – that’s why it can do more than others. Here’s an overview of its features:
Manage emails on the go using the onOffice app. You can choose which and how many of your mailboxes to manage in the app, to keep a clear overview wherever you go.
The security of your data is our highest priority. We host onOffice mailboxes on specialized email servers in Germany. All data is stored encrypted and regularly backed up. The email management system also offers audit-proof email archiving, ensuring you’re covered in case of emergencies.
Whether your mailboxes are hosted with onOffice or externally with another provider, you can easily integrate your existing email mailboxes via IMAP or POP3 and benefit from the comprehensive features of our email management system. Outlook 365 mailboxes can be connected via Graph API. The user-friendly interface and numerous automations will soon have you handling all your emails exclusively in onOffice.
Respond to portal enquiries with just one click using our email management. Customize responses by selecting appropriate cover letters and property profiles tailored to each target group. Enhance enquiry management further with email filters that automatically categorize requests into designated folders.
A highlight of the software is its Enquiry Manager, which automates the handling of incoming portal requests.
Yes, our email management system includes a sophisticated mass mail function for contacting multiple clients simultaneously, allowing you to build your own newsletter marketing. All necessary fields are included in the software.
Additionally, the onOffice Marketplace offers a newsletter connector to Mailchimp and Brevo. You can also integrate other newsletter systems using the onOffice API if needed.
Thanks to the automatic email sending, we no longer search for email attachments. Emails are directly linked to the property and sender – ensuring all employees have a clear overview of the history of interested parties.
Marc Wyss, Managing Director
In addition to these everyday functions, m² Immobilien also uses audit-proof email archiving. The mailboxes and domains are hosted directly with onOffice, simplifying many applications.
Hans Buchs, Managing Director
We travel a lot and can quickly respond to enquiries using the app. The various macros and email templates make our work easier.
Egzon Beqiri, Managing Director
Create professional brochures in no time with our modular system.
Excellent contact maintenance is the foundation for long-term relationships.
Analyze marketing activities and keep the property owner up to date.
